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Improvement

  • If the contractor is associated with a pay schedule, the payroll run that will process the reimbursement will be displayed
  • Admins will see when reimbursements can be processed using one-time payments
  • If the payment has already been initiated, a status of Scheduled, Processing, Paid, or Failed will be displayed
  • Every expense row in the Approved tab can now be expanded to show details of the expense, including the approver and approval date
  • The pay date will be provided along with payroll run details when applicable
  • If an expense has been approved but not paid, an alert will show for that expense, as a prompt for you to schedule a payment for it.
In the event of a payment failure, Pilot admins will see an alert on the Overview page and be presented with choices to resolve the issue. This involves one of the following:
  • Marking the expense as paid because another payment was already made for it
  • Adding it to the next upcoming payroll run (if the affected user is assigned to a pay schedule)
  • Paying the user with a one-time payment using the Pay Contractors page
Payment tracking for expense reports